Office Coordinator

Role Overview
The Office Coordinator is responsible for overseeing daily office operations and ensuring smooth administration, staff coordination, and efficient office systems. The role supports senior management by coordinating administrative, HR, and operational activities, and by maintaining a professional front-facing office environment.

Key Responsibilities

Office Administration and Front Desk
• Coordinate daily office activities and workflows.
• Receive, welcome, and manage visitors in a professional manner.
• Manage incoming calls, emails, and general enquiries.
• Maintain office records, files, and documentation.
• Manage office supplies, equipment, and service providers.
• Coordinate meetings, schedules, and office logistics.

Staff and HR Coordination
• Support staff onboarding, attendance tracking, and documentation.
• Assist with payroll preparation and staff communications.
• Coordinate staff welfare, leave records, and basic HR processes.
• Supervise administrative and support staff where required.

Operations and Reporting
• Prepare administrative and operational reports for senior management.
• Support compliance with internal procedures and company policies.
• Liaise with branches and external partners for operational coordination.

Additional Responsibilities
• Carry out other duties assigned by senior management.

Qualifications and Experience
• Diploma or degree in Business Administration, Office Management, or a related field.
• Minimum of five years’ experience in office administration or coordination.
• Experience supervising staff and managing office operations.
• Strong organisational, communication, and problem-solving skills.
• High level of professionalism and discretion.